Digital board meetings are modern conferencing method that allows boards of directors to meet online. The meetings are conducted using audio and video communications tools that are connected to an internet connection that is stable. The meeting files are saved in a board book online which is accessible by directors anytime, anywhere. The board portal also keeps meeting minutes for easy access. This paperless system simplifies administrative tasks for condo and cooperative board members. It eliminates the need to print materials and reduces the costs related to distribution, photocopying and storage. It permits remote attendance, allowing a greater range of geographical and social variety.

The following best practices will ensure smooth and efficient communication at digital board meeting:

Send a calendar invite with the agenda a day prior to the virtual meeting to make talk points. This will increase engagement and attendance. The chair of the board should be aware of the time differences between the attendees and set the meeting at a reasonable time for everyone.

Encourage participation during the virtual meeting by using a chatbox and asking participants to raise investment banking data room their hands before speaking. Keep the meetings brief because long meetings can affect productivity and decrease engagement. Don’t fill the whole meeting with a slide show, as this can hinder discussion and cause confusion. Rather, plan an agenda that has 20% fewer items to facilitate discussion.