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Board members and administrators should have easy, reliable access to meeting materials for the most productive board meetings possible. An online board portal lets them to prepare and share board documents and agendas, distribute agendas, take meeting minutes, and more—all in one place. Centralizing important information can save organizations a lot of time.

Companies that wish to improve the board governance process and results should consider evaluating the services of a board portal. A thorough evaluation will help companies make the right choice to meet their specific needs and budget.

Security is a crucial aspect for any company considering board portal software. Because sensitive information is always under threat from cyberattacks, an encrypted board portal is essential to keep meetings private and protecting data privacy. Find a service that offers an industry-leading security protocol which includes a secure API infrastructure that is able to prevent data leaks, aswell with two-factor authentication and a permanent purge function which permanently deletes comments as well as discussions and annotations.

The business should also think about how user-friendly the portal for boards is. The more intuitive and straightforward the software is for all users and the more likely it is to be accepted. Choose a company that provides a demo to allow you to test the program for yourself and see if it meets the requirements of your board’s user-friendliness.

It is also important to examine a board portal provider’s reputation and level of customer support. Call the customer service line to find out whether they can answer your questions promptly and in a timely manner. Also, look for a company that offers training and onboarding to all users. This can significantly ease the initial learning curve, and ensure the ongoing success of the program.